Close the gap between placement and payment
Belvak connects your recruitment pipeline to project tracking and invoicing. No more re-entering placement data across an ATS, CRM, and accounting tool. One platform from candidate to cash.
Sound familiar?
Staffing agencies face unique operational challenges that generic project management tools were never designed to solve.
Revenue leaks between placement and invoice
Late timesheets, misclassified bill rates, forgotten expenses. Payroll runs weekly but clients pay net-30. Fragmented systems cause 15-25% margin leakage industry-wide. The gap between placing a candidate and collecting payment is where money disappears.
Four tools to do one job
ATS for candidates, CRM for clients, QuickBooks for invoices, spreadsheets for everything else. A ten-person agency spends $3-4K per month on software that does not talk to each other. The ATS stops the moment a candidate is placed.
Clients are harder to win than candidates
23% of agencies now say finding new clients is their top challenge, up from 16% last year. One billing error or slow fill can cost a client relationship that took months to build. No unified view of client health makes it worse.
Recruiter performance is a black box
Revenue per recruiter, fill rate, time to placement. All critical KPIs. But when candidate data lives in the ATS, client data in the CRM, and revenue in QuickBooks, producing a single report requires a spreadsheet marathon.
One platform, every workflow
Purpose-built for staffing agencies that need recruitment, placements, billing, and client management in a single system.
Full recruitment pipeline built in
Track candidates from application to placement. Auto-extract CV text, match skills to open roles, and manage interview stages without a separate ATS. The hiring pipeline lives alongside your client and billing data.
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Placements as projects with billing terms
When a candidate is placed, create a project linked to the client with the agreed fee, billing model, and timeline. Contract values, team assignments, and payment status are visible from day one.
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Flexible invoicing for every billing model
Placement fees, retainer search, temp-to-hire conversions, and recurring billing. Configure each client's billing terms independently. Generate invoices tied directly to placement data, no re-entry required.
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Client profiles with the full picture
Every client profile shows their active placements, invoice history, payment status, and open roles. Stop digging through three systems to answer a simple question about a client relationship.
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A day in the life of a staffing agency on Belvak
From morning standup to end-of-day wrap-up, here is how your team uses a single platform to run the entire business.
Review the candidate pipeline
Open the recruitment dashboard to see new applications, candidates in screening, and placements pending start dates.
Client call for a new role
A client needs a senior developer. Create the role requirements and start matching candidates by skills and experience.
Screen candidates
Review CVs with auto-extracted text, check skill matches, and shortlist two candidates for the client.
Confirm placement and set up billing
Candidate accepted. Create the project with the placement fee, start date, and client billing terms.
Send placement invoice
Generate the invoice from the project data. The fee, client, and terms are already filled in from the placement record.
Check recruiter pipeline metrics
Review placements per recruiter, active pipelines, and revenue across the team for the quarter.
Our ATS handled candidates great but had zero connection to invoicing. We were manually creating invoices in QuickBooks for every placement and losing track of what had been billed. Belvak closed that loop. Now when a candidate starts, the invoice is ready to send.
James T.
Founder, 22-person staffing agency
Built for how staffing agencies actually work
Ready to connect your pipeline to your bottom line?
Join staffing agencies that stopped losing revenue between placement and payment. Book a demo to see how Belvak connects recruitment, projects, and invoicing.