Billing and invoicing for staffing agencies, with an ATS built in
Belvak connects your candidate pipeline to placement invoicing so nothing gets re-keyed between an applicant tracker, a spreadsheet, and an accounting tool. Track candidates, bill placements, and collect on time from one platform.
The problem
Where staffing revenue leaks
An ATS is great at candidates and stops the moment one is placed. Everything after the placement, invoicing and getting paid, falls back to spreadsheets and a disconnected accounting tool.
An ATS, a spreadsheet, and an invoicing tool that never talk
You track candidates in one system, clients and placements in a spreadsheet, and invoices in a separate accounting tool. The moment a candidate is placed, the ATS goes quiet and someone re-keys the deal into whatever bills the client.
Contract placements are billed by hand every month
Temp and contract staffing means the same placement invoices again and again. Rebuilding those invoices from a spreadsheet each cycle is slow, repetitive, and the fastest way to bill the wrong rate or miss a month entirely.
Overdue placement fees slip through the cracks
A one-off placement fee goes out and then no one is quite sure whether it was paid. Without a single view of what is invoiced versus collected, agencies chase the wrong clients and let real overdue balances sit.
Cross-border placements break your billing
Placing candidates for clients in different countries means invoicing in different currencies. A single-currency tool forces manual conversions and guesswork on every international deal.
Placement to invoice
From candidate hired to invoice sent
The candidate you place is the record you bill against. No re-entering the deal in a second tool the moment someone is hired.
01
Candidate is hired
Track the candidate through the built-in recruitment pipeline, from active to interviewed to hired, with CV details extracted automatically.
02
Placement becomes work you bill
Turn the accepted placement into a project or a recurring contract tied to the client, with the agreed fee, currency, and billing terms in place from day one.
03
The invoice is ready
Generate the invoice straight from the placement data. The fee, client, and terms are already there, so nothing gets re-keyed and nothing gets missed.
Contract and temp staffing
Recurring invoices for contract placements
Contract and temp placements bill the same client period after period. Belvak treats them as recurring work: each cycle, the next invoice queues for your approval with the right rate and coverage window, so monthly billing stops being a monthly rebuild. Permanent placements stay simple one-off fees.
What is a recurring invoice
Getting paid on time
See what is invoiced versus collected
When placement fees live in a separate accounting tool, no one is sure what has actually been paid. Belvak records payments against each invoice, updates the status automatically when it is settled, and surfaces overdue balances so you chase the right client instead of guessing across systems.
Read: getting clients to pay on timeThe built-in ATS
An applicant tracker that connects to billing
Track candidates through the pipeline without a separate ATS. Upload a CV and Belvak extracts the key details, so building a candidate record is a few clicks, not a form.
- CV extraction pulls 9 fields from each resume automatically
- Candidate statuses move from active to interviewed to hired, or rejected
- Skills captured on each candidate so the right person is easy to find
- The candidate you place is the same record you bill against
Compare
A separate ATS plus invoicing, or one platform
Most agencies run a stack of tools that never quite connect. Here is what changes when candidates, clients, and billing live together.
| What you need | A separate ATS plus invoicing stack | Belvak |
|---|---|---|
| Candidate tracking | A dedicated ATS, disconnected from billing | Built-in recruitment pipeline with CV extraction |
| Placement to invoice | Re-key the deal into an accounting tool by hand | Invoice generated from the placement record, no re-entry |
| Recurring contract billing | Rebuild the same invoice from a spreadsheet each month | Recurring invoices that queue for approval each period |
| Overdue visibility | Guesswork across three tools about who has paid | One view of invoiced versus collected, overdue surfaced |
| Cross-border placements | Manual currency conversion on every international deal | Invoice in the client's currency, 50-plus supported |
| Cost of the stack | Multiple subscriptions that still need glue work | One platform for candidates, clients, and billing |
Capabilities
Built for how staffing agencies bill
FAQ
Questions staffing agencies ask
Is Belvak an ATS with invoicing built in?
Yes. Belvak includes a recruitment pipeline that tracks candidates from active through interviewed to hired, with CV extraction that pulls 9 fields from each resume automatically. The difference from a standalone applicant tracking system is that the candidate you place becomes the record you bill against, so placement fees and contract invoices flow from the same data instead of a separate accounting tool.
Can I invoice temporary and contract placements monthly?
Yes. Contract and temp placements are billed as recurring work. Each billing period, the next invoice queues for your approval so you are not rebuilding it by hand every cycle, and it carries the right rate and coverage window. Invoices support 12 templates, PDF export, and more than 50 currencies.
Does Belvak handle one-off permanent placement fees?
Yes. A permanent placement fee is a one-off invoice tied to the client and the placement, with payment tracked against it. When it is paid in full the invoice status updates on its own, and if it goes past due it surfaces so you can chase the right client rather than guessing across systems.
Can I bill clients in different currencies for cross-border placements?
Yes. Every invoice carries its own currency, with more than 50 supported, so you can place candidates for clients in different countries and bill each one in their currency. You set a default currency for your agency and can switch per invoice.
How do I move off spreadsheets without losing my placement history?
You start by adding your clients and active placements as projects or recurring contracts, then invoice from there going forward. Because candidates, clients, and billing live in one place, the history builds up in a single system instead of scattered across an ATS, a spreadsheet, and an accounting tool.
Is Belvak a fit for a small staffing agency?
Belvak is built for service companies of 5 to 50 people, which fits most independent and boutique staffing and recruitment agencies. It keeps candidates, client accounts, placements, and invoicing in one platform, with multi-currency billing for regional and international clients.
Keep exploring
Connected to the rest of Belvak
Placement invoicing draws on the recruitment pipeline, ties to client accounts, and reports collections against every fee you bill.
Close the gap between placement and payment
Track candidates, bill placements, and collect on time from one platform instead of an ATS, a spreadsheet, and an accounting tool. Start free to see it in action.