Recruitment Software for Agencies, Built for Project Managers
Belvak is applicant tracking for project managers and recruitment software for agencies in one platform. Upload and parse CVs with AI, filter candidates by skill, and put new hires straight on a billable project team. No separate ATS, no copy-pasting between tools.
AI parsed in 2 seconds
What is project management software with built-in recruitment?
Project management software with built-in recruitment is a single platform that combines project management (time tracking and client billing) with a complete recruitment pipeline: candidate database, CV parsing, skill filtering, and a hiring status pipeline. Hired candidates become employees you can put straight onto a billable project team, with no re-entry into a second tool.
In plain English, it is three things in one app. A project management tool to run client work. An applicant tracking system to find the people who will do that work. And a hire-to-billable handoff between them, so a new employee becomes a billable team member the same day they sign the offer.
Think of it as professional services automation (PSA) software with a built-in candidate database. The project tool that already knows who you are about to hire, not just who is already on the payroll.
Why Recruitment Software for Agencies Needs to Know About Projects
Every service agency hires to deliver client work. Yet most teams run a recruitment tool that knows nothing about projects, and a project management tool that knows nothing about candidates. Every handoff between them is where data gets lost, billable hours go untracked, and the new hire's first week disappears into copy-pasting.
3+
tools just to hire and deliver
$500+
per month in overlapping subscriptions
2 hrs
per week on manual data sync
The Cost of Stitching an ATS Onto Your Agency Stack
Three subscriptions, three logins, zero data sharing. Recruitment software for agencies should already include project management, time tracking, and invoicing. Belvak does.
ATS (Greenhouse, JazzHR)
$200 - 500 /mo
PM Tool (Monday, Asana)
$10 - 30 /user/mo
Invoicing (FreshBooks, Xero)
$17 - 55 /mo
Belvak
- Recruitment Pipeline & AI CV Parsing
- Project Management
- Invoicing & Payments
- Proposals
- Maintenance Contracts
- AI Assistant
Save $300+/mo by consolidating your tools
How Applicant Tracking Works
When It's Built for Project Managers
Watch a candidate go from CV upload to a project team member without ever leaving Belvak. AI CV parsing, skill-based search, and hire-to-employee conversion. The whole recruitment workflow happens inside the same platform that runs your projects, time, and billing.
Drop a CV here
PDF or DOCX
Recruitment Software for Agencies vs Standalone ATS Tools
Most ATS tools stop the moment you make an offer. Most project management tools have no native recruitment workflow. Belvak gives small agencies a full hiring pipeline and a project delivery platform in one workflow, so the candidate you hire today is on a billable project tomorrow.
What Recruitment Software for Agencies Looks Like in Practice
See how small agencies use Belvak to connect candidate sourcing directly to project staffing, billable hours, and client invoicing.
Win a project, staff it the same day
You land a new client engagement that needs a React developer. Search your candidate database by skill, find the match, hire them, and assign them to the project. The whole recruitment workflow lives inside the same tool that tracks the project hours and bills the client.
Build a talent bench for next quarter
A strong candidate's CV comes in but no role is open today. Add them to your candidate database with AI-parsed skills. When a fitting project comes up next quarter, you can hire them and add them to the team, with no re-entry into a separate project tool.
Reassign contractors the moment a project ends
When a team member wraps up a project, see their availability and skills immediately. Recruitment software for agencies should know who is free this week without you digging through spreadsheets. Belvak does.
Common Questions About
Recruitment Software for Agencies
Everything about choosing applicant tracking that's built for project managers and small agencies.
Recruitment software for agencies is a platform that helps service businesses upload and parse CVs, build a candidate database, manage a hiring pipeline, and convert hired candidates into employees. The strongest recruitment software for agencies also tracks the work the new hires do once they start, so the same system covers the candidate database, project staffing, time tracking, and client billing. Belvak is recruitment software for agencies built around this end-to-end workflow, so a candidate uploaded today can join a billable project team without re-entering their details into a second tool.
The best applicant tracking system for project managers is one where the candidate database is connected to the projects those candidates will actually work on. Standalone ATS tools like Greenhouse, JazzHR, and BambooHR stop at the offer letter, which forces project managers to re-enter every new hire into a separate project tool. Belvak is applicant tracking for project managers from day one. Skills, hourly rates, contact details, and CVs flow from the candidate record into the project team, time tracking, and invoicing without copy-pasting.
No. Belvak's recruitment module covers what most small-to-mid agencies need: a candidate database, AI CV parsing, skill filtering, status pipelines (Active, Interviewed, Hired, Rejected), and direct conversion of hired candidates into employee records. You only need a dedicated enterprise ATS like Greenhouse if you are hiring at very large volume (200 plus hires per year) or need deep integrations with niche job boards.
A standalone ATS like Greenhouse, JazzHR, or Workable is built for in-house HR teams whose only job is hiring. The candidate is the deliverable. Recruitment software for agencies is different because in an agency the candidate is the input and the client project is the deliverable. Agencies need the recruitment workflow to feed directly into project staffing, time tracking, and client billing. Belvak is built for that handoff, so there is no broken seam between hiring and delivery.
Yes. Most small agencies of 5 to 50 people hire 5 to 15 people per year. That is too much volume for spreadsheets but not enough to justify a $300 plus per month enterprise ATS like Greenhouse. Recruitment software for agencies built for the SMB segment, like Belvak, gives a small agency a real candidate pipeline, AI CV parsing, and skill-based search for one flat monthly price that also covers project management, invoicing, and proposals.
Yes, in the sense that the recruitment pipeline and your projects live in the same platform. Belvak parses every CV and extracts skills automatically, and you can filter and search your candidate database by skill (React, Python, AWS, and so on) to shortlist who fits an upcoming project. There is no automatic project-required-skills matcher, but keeping candidates and projects in one place means the skills you capture stay with a candidate when you hire them onto the team.
Recruitment software for agencies usually ranges from $15 to $75 per user per month for small business plans, and $100 to $200 per user per month for mid-market plans with AI features. Enterprise ATS platforms run $200 to $600 plus per user per month. Belvak charges one flat monthly price for the entire stack: $49 per month includes 5 users, then $8 per additional user, covering recruitment, project management, invoicing, proposals, and the AI assistant. An agency can replace a separate ATS, a separate PM tool, and a separate invoicing tool with one subscription.
Recruitment Software for Agencies, Built Into Your Project Stack
Stop running an ATS, a PM tool, and a billing system as three separate subscriptions. Get applicant tracking, project management, and invoicing in one workflow built for small agencies.