Manage creative projects without the creative chaos
Belvak gives digital agencies a single platform for project management, proposals, retainer billing, and recruitment -- so you can focus on the work, not the workflow.
The problem
The digital agency struggle
You build great things for your clients. But running the business behind the work? That is where agencies lose time and money.
Creative project chaos
Web builds, branding projects, and campaign launches all run differently. Without a flexible project system, your PMs spend more time updating statuses than managing deliverables.
Scope creep without contract tracking
Clients request 'one more revision' and it spirals. Without clear contract values tied to projects, you absorb extra work and erode margins on every engagement.
Hiring designers and developers is constant
Digital agencies are always recruiting. Managing applicants in email or a separate ATS disconnected from your project pipeline creates blind spots in capacity planning.
Retainers are hard to track and bill
Monthly SEO, hosting support, or social media management contracts need recurring billing and status tracking. Most project tools treat every engagement as a one-off.
The solution
Creative work, structured operations
A platform that adapts to how digital agencies actually deliver work -- from one-off builds to ongoing retainers.
Flexible project management for creative work
Track web development, design sprints, and marketing campaigns in one system. Assign team members, set contract values, and monitor progress across every type of deliverable your agency handles.
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Proposals that protect your margins
Send detailed proposals with scope, deliverables, and pricing. When approved, the proposal converts to a project with the contract value locked in -- so scope creep becomes a conversation, not a surprise.
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Recruitment built into your workflow
Post roles, review portfolios, track interviews, and hire -- all inside the same platform where your projects live. Skills-based matching helps you find the right designers and developers faster.
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Retainer contracts with recurring billing
Set up maintenance contracts for ongoing services like hosting, SEO, or social media management. Belvak tracks coverage periods, auto-generates invoices, and alerts you before renewals.
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A day in the life
How a digital agency runs on Belvak
From creative briefs to client invoices, every operational step lives in one place.
Morning standup prep
Pull up the project dashboard to see where every active engagement stands. Identify blockers before the team even opens Slack.
Scope a new website project
A lead wants a full website redesign. Build a proposal with phased deliverables and send it directly from Belvak.
Review a design candidate
A UI designer applied to your open role. Check their profile, review skill tags, and schedule an interview without leaving the platform.
Convert an approved proposal
The branding project proposal got the green light. Convert it to a project with one click and assign your design team.
Approve recurring retainer invoices
Monthly SEO and hosting invoices are due. Approve them in bulk and export PDFs for your clients.
Check agency financials
Review revenue by client, outstanding receivables, and upcoming contract renewals to plan the next sprint.
We tried three different project management tools before Belvak. None of them handled proposals, retainers, and recruiting in the same system. Now our account managers see everything about a client in one place, and our designers actually know what is coming next. The retainer billing alone saves us four hours a month.
Capabilities
Everything a digital agency needs
FAQ
Questions agencies ask
Can Belvak handle both project work and monthly retainers?
Yes. You can run one-off client projects (a website build, a rebrand, a campaign) and ongoing retainers side by side in the same workspace. Projects track deliverables, team assignments, and contract values, while maintenance contracts handle recurring services like SEO, hosting, or social media management. Every engagement for a client sits under the same client record.
How does a proposal become a project?
You build a proposal with scope, deliverables, and itemized pricing, then send it to the client. Proposals move through Pending, Approved, or Rejected. When one is approved, you convert it to a project in a single click, carrying over the contract value so the agreed price is locked in from the start.
Does Belvak do recurring retainer billing?
Yes. Maintenance contracts bill on a per-period schedule (monthly or yearly) and generate recurring invoices automatically. Belvak tracks each coverage period and flags renewals within a 15-day window, so a retainer never lapses unnoticed. You can also raise one-off invoices for extra work outside the retainer.
Can I hire designers and developers without a separate recruiting tool?
Yes. Recruitment is built into the platform, so you post roles, review candidates, and track interviews in the same place your projects live. Uploading a CV automatically extracts nine fields to populate a candidate profile, which speeds up screening when you are hiring designers and developers on a rolling basis.
Can I bill international clients in different currencies?
Yes. Belvak supports over 50 currencies, and each project, invoice, and payment stores its own currency. That lets you send a client an invoice in their currency while keeping your own reporting consistent. Invoices export to PDF using any of the 12 built-in templates.
Is Belvak a good fit for a small agency?
Belvak is built for service companies of roughly 5 to 50 people, which covers most independent digital and creative agencies. It brings projects, proposals, retainers, invoicing, and recruitment into one platform instead of stitching together separate tools, without the overhead of enterprise software you would not use.
Give your agency the operations platform it deserves
Join digital agencies that stopped duct-taping tools together and started running on one connected platform. Start free to see it in action.