Stop losing revenue to unbilled work and scattered tools
Belvak replaces the patchwork of spreadsheets, time trackers, and invoicing tools that small A/E firms rely on. One platform for projects, phase billing, maintenance agreements, and hiring.
Sound familiar?
Architecture and engineering firms face unique operational challenges that generic project management tools were never designed to solve.
Revenue leaks from unbilled work
A/E firms lose 3-5% of revenue to billing inaccuracies. Missed reimbursables, unlogged revisions, and time spent on admin that never gets invoiced. For a ten-person practice, that is tens of thousands walking out the door.
Scope creep on fixed-fee projects
Extra design revisions, late-stage material changes, code modifications mid-project. Without a formal change process tied to the original proposal, extra work gets absorbed and margins quietly disappear.
Disconnected tools for a small practice
Spreadsheets for time tracking, QuickBooks for invoicing, Monday for projects. None talk to each other. Deltek is overkill, BQE is accounting-first. The 5-50 person practice falls through the gap.
Cash flow gaps from phase-based billing
You complete significant work before a milestone is billable. Add net-30 payment terms and you are paying salaries for work delivered but not yet invoiced. No visibility into what is billable now versus next month.
One platform, every workflow
Purpose-built for architecture and engineering practices that need projects, contracts, billing, and hiring in a single system.
Milestone tracking with contract values
Every project tracks its contract value, team assignments, and collection progress by phase. See which projects are on track and which have drifted past their agreed scope.
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Phase-based invoicing and payment tracking
Generate invoices tied to project milestones. Track payments against the contract value and see collection progress in real time. No more manual spreadsheet reconciliation.
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Post-completion service agreements
When a project wraps, transition to a maintenance contract for warranty periods, post-occupancy support, or ongoing facility services. Belvak tracks renewals, payments, and coverage dates automatically.
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Recruit project architects without a separate ATS
The industry needs half a million additional workers by 2026. Keep your hiring pipeline active alongside project work. Track candidates, match skills, and manage interviews in the same platform.
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A day in the life of an A/E firm on Belvak
From morning standup to end-of-day wrap-up, here is how your team uses a single platform to run the entire business.
Review active project milestones
Open the dashboard to see all projects by phase. Spot which ones are approaching their next billing milestone.
Send a progress invoice
The design development phase wrapped last week. Generate and send the phase invoice with one click.
Update project scope after a change request
Client wants to add a rooftop terrace. Document the change against the original proposal so the additional fee is trackable.
Check maintenance contract renewals
Two post-completion service agreements are coming up for renewal. Review terms and send renewal notices.
Review candidate applications
A project architect application came in. Check their portfolio, match skills, and move them to the interview stage.
Check payment status
See which invoices are paid, pending, or overdue across all active projects. Follow up on a three-week-old outstanding invoice.
We were tracking projects in spreadsheets and invoicing in QuickBooks, and things kept falling through the cracks. With Belvak, when a project phase wraps, the invoice is one click away. The maintenance contract tracking was something we did not even know we needed until we started using it.
Rami A.
Principal, 14-person architecture firm
Built for how A/E firms actually work
Ready to unify your practice operations?
Join architecture and engineering firms that replaced spreadsheets and disconnected tools with one platform. Book a demo to see it in action.