Manage matters and billing, all in one place
Belvak runs the operations side of a small firm: matters as projects, billable-hour tracking, matter and retainer invoicing, and structured client intake, so your team bills more of the work it does.
The problem
Where billable work leaks out
Small firms lose real revenue in the gaps between doing the work, tracking the time, and getting the invoice out.
Matters live across too many places
One client can have several open matters, each with its own scope, team, and billing. Without a single view, work and money slip out of sync.
Billable hours go uncaptured
Time logged on a sticky note or remembered at month-end is time you never bill. When hours are not tracked against the matter, the write-offs add up.
Invoicing lags behind the work
Turning matter time and retainers into invoices by hand means billing runs late and cash arrives slower than it should.
Client intake has no structure
New clients arrive by email and referral with no pipeline behind them. Follow-up depends on memory, and promising leads go cold.
The solution
From intake to invoice, connected
A single workflow for matters, hours, billing, and clients, so less of the work your firm does slips through unbilled.
Matters managed as projects
Run each matter as a project with its client, team, scope, and status. See every open matter, what stage it is at, and what has been billed against it, all in one list.
Learn moreTime tracking for billable hours
Your team logs hours against each matter, so billable time is captured as work happens rather than reconstructed later. Compare logged time to the value of the engagement to see where hours are going.
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Invoicing and retainer billing
Generate invoices from matter data, and bill ongoing retainers on a recurring cadence. Invoices support 12 templates, PDF export, and more than 50 currencies, with payments tracked against each matter.
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Client intake with a real pipeline
Capture prospective clients in a client management system with full account history. Send proposals for new engagements, track them in a pipeline, and convert on approval, so no promising intake goes cold.
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What Belvak is, and is not
Operations, not legal compliance
Belvak manages how your firm runs its matters and billing. It does not replace the tools built for trust accounting or legal compliance.
| Capability | In Belvak |
|---|---|
| Matter management via projects | |
| Time tracking for billable hours | |
| Matter and retainer invoicing | |
| Client intake and CRM | |
| Team management and payroll schedules | |
| Trust or IOLTA accounting | |
| Court-rules or deadline calendaring | |
| Jurisdiction-specific legal compliance |
How it works
From open matter to final invoice
01
Open the matter
Create a matter as a project with its client, team, and scope. Or convert an approved proposal into one in a click.
02
Track the hours
Your team logs billable time against the matter as the work happens, not from memory at month-end.
03
Bill and collect
Turn matter time and retainers into invoices, then record payments as they arrive against the matter.
04
Keep the record
Close the matter with every document, invoice, and payment attached, and a clean account history for the client.
Capabilities
Made for how small firms bill
FAQ
What law firms ask about Belvak
Is Belvak practice management software for small law firms?
Belvak covers the operations side of a small firm: matters managed as projects, time tracking for billable hours, matter and retainer invoicing, and client intake through a CRM. It manages how the firm runs its work and billing, and it is not a legal-specific accounting or compliance system.
Does Belvak handle trust accounting or IOLTA?
No. Belvak does not manage trust or IOLTA accounts and is not a substitute for compliant trust accounting. It handles matter management, time tracking, invoicing, and client intake. For trust accounting and jurisdiction-specific compliance, you should keep the tools built for that purpose.
How does time tracking work for billable hours?
Each matter runs as a project, and your team logs hours against it as the work happens. That captures billable time at the source rather than reconstructing it later, and you can compare logged hours against the value of the engagement to see where time is going.
Can Belvak bill retainers and hourly work?
Yes. Bill hourly matters by generating invoices from matter data, and bill ongoing retainers on a recurring cadence where each period queues for your approval. Invoices support 12 templates, PDF export, and more than 50 currencies.
Does Belvak include court-rules or deadline calendaring?
No. Belvak does not include court-rules calendaring or jurisdiction-specific deadline engines. You can track matter deadlines and deliverables as project milestones, but it is not a replacement for a dedicated legal calendaring system.
Is Belvak a fit for a small practice?
Belvak is built for service firms of 5 to 50 people, which fits most small and boutique law firms. It brings matters, time, billing, and client intake into one platform, with multi-currency support for clients across regions.
Keep exploring
Connected to the rest of Belvak
Matters sit at the center: hours log against them, invoices bill them, and every one ties back to the client account.
Bill more of the work your firm does
Matters, hours, invoicing, and intake in one platform built for small firms. Book a demo to see it in action.