Run your AMC portfolio without the spreadsheet
Belvak manages annual maintenance contracts end to end: per-period billing, renewals surfaced before they lapse, overdue tracking, and your field team, all in one platform.
The problem
Why AMC books get messy
A growing portfolio of maintenance contracts outgrows the spreadsheet fast, and generic tools were never built for recurring service.
AMC renewals slip past you
Annual maintenance contracts renew on their own schedule, and a spreadsheet cannot chase them for you. A missed renewal is lost revenue and an unhappy client asking why service stopped.
Per-period billing is manual and error-prone
Every AMC bills on its own cadence, monthly or yearly. Recreating each invoice by hand every period means late invoices, wrong amounts, and hours you will never get back.
Overdue contracts hide in the pile
When a client stops paying but keeps calling for service, it is easy to miss until it hurts. Without an overdue view, unpaid AMCs quietly drain your margin.
Technicians and hiring live outside your system
Your field team and your recruitment pipeline sit in other tools, so nothing about who is deployed where connects to the contracts they serve.
The solution
Purpose-built for maintenance contracts
Belvak's maintenance contracts feature was made for exactly this work: recurring service agreements that bill period after period.
AMC contracts built for recurring service
Set up each annual maintenance contract with its client, per-period amount, and billing frequency. Belvak tracks the covered-through date so you always know what is billed, what is due, and what is running out.
Learn moreRenewals surfaced before they lapse
Contracts nearing the end of their covered period appear in an upcoming view inside a 15-day renewal window. Approve the next period's invoice, or skip it, without hunting through a calendar.
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Invoice every period, track every payment
Each billing period generates an invoice you approve, with recurring and one-off options, 12 templates, and PDF export. Payments post against the contract, and status updates itself as money comes in.
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Technicians and recruitment in the same platform
Manage your field technicians as employees with pay schedules, and fill open roles with the built-in applicant tracker. CV extraction pulls 9 fields automatically, so onboarding a new tech takes minutes.
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Collection
Nothing slips through uncollected
Recurring revenue only counts once it lands. Belvak keeps every contract's collection status in view so an unpaid period never hides behind the next renewal.
- Each contract shows what is collected against what is due for the period
- Overdue AMCs are flagged so you can act before the loss compounds
- Client records tie every contract, invoice, and payment to the account
How it works
From contract to renewal, on autopilot
01
Add the AMC portfolio
Enter each contract with its client, per-period amount, and billing frequency. Set a contract end date, or leave it open to keep renewing.
02
Bill each period
The next period queues for your approval. One click creates the invoice with the right amount and coverage dates.
03
Track collection
Record payments as they land. Overdue contracts surface on their own, so nothing goes uncollected.
04
Renew and repeat
As each period closes, the next appears inside the renewal window. Your whole AMC book keeps billing without a spreadsheet.
Capabilities
Everything an AMC provider needs
FAQ
AMC management questions, answered
Is Belvak AMC management software?
Yes. Belvak's maintenance contracts feature is built for annual maintenance contracts and other recurring service agreements. You set each contract's per-period amount and billing frequency, and Belvak handles per-period invoicing, renewal reminders, and overdue tracking across your whole portfolio.
How does Belvak handle AMC renewals?
Every contract tracks a covered-through date. As that date approaches, the contract appears in an upcoming view inside a 15-day renewal window so you can approve the next period's invoice before service lapses. You can also set a fixed contract end date, and billing stops automatically when it is reached.
Can I bill maintenance contracts monthly or yearly?
Yes. Each AMC bills on its own cadence, monthly or yearly, and each period generates an invoice you approve. Invoices support 12 templates and PDF export, and you can bill in more than 50 currencies for regional or international clients.
How do I know which contracts are overdue?
Belvak shows what has been collected against what is due for each contract, and flags overdue agreements so unpaid AMCs do not quietly drain your margin. Every contract, invoice, and payment is tied to the client record for a full account view.
Can I manage my maintenance technicians in Belvak?
Yes. Field technicians are managed as employees with pay schedules and payroll runs. When you need to hire, the built-in applicant tracker pulls 9 fields from each CV automatically, so you can move a candidate from application to onboarding without a separate recruitment tool.
Is Belvak a good fit for a small facilities company in the GCC?
Belvak is built for service companies of 5 to 50 people, which fits most facilities and AMC providers. It supports multi-currency billing including AED and other GCC currencies, and it keeps your contracts, invoicing, and team in one place rather than three.
Keep exploring
Connected to the rest of Belvak
Your AMC book sits at the center: contracts renew, invoices bill, and your team delivers, all in one platform.
Put your AMC portfolio on autopilot
Manage every maintenance contract, renewal, and invoice from one platform built for recurring service. Book a demo to see it in action.